About your club

Tell us a little about your club and the main admin problem you want the app to solve.

Club or organisation name *

What type of club or activity do you run? *

Briefly tell us what your club does *

Approximately how many children or members do you currently have? *

What is the main admin problem you want this app to solve? *

For example, your records may be spread across several spreadsheets, attendance may be difficult to track or consent information may be hard to find.

2

Your contact details

These details help us match the form to your order and create your administrator account.

Your name *

Your role in the club *

Email address used when purchasing *

Email address for your main admin login *

This will become the administrator account for your app. Please do not enter a password here.

Best contact number

3

Wording inside your app

We’ll adapt the language so the app feels natural for the way your club operates.

What should we call the children or members in your app? *

What wording would you prefer? *

What should we call your organised sessions? *

What wording would you prefer? *

What should we call the person running a session? *

What wording would you prefer? *

4

Classes, groups and sessions

Don’t worry if this changes later — you’ll be able to add, edit or remove classes and sessions yourself once your app is live.

Approximately how many current classes, groups or sessions do you have? *

How do you normally name your classes or groups? *

For example: Mini Movers Monday 4pm, Beginners Tuesday or Under 8s Blue Team.

Please list your current classes, groups or sessions *

A simple format is fine: class name — day — time — venue. Please do not include any children’s names.

5

Member profiles and permissions

Choose the standard information you need the app to organise.

Are there any other non-standard fields you currently track?

We’ll confirm whether additional fields fall within the Essential package before building them.

Which permissions or consent details do you need to track? *

Photo or video permission Emergency medical consent Activity participation consent Travel or transport consent Collection permission Terms accepted Other

Please choose at least one option.

How would you like important medical or support information to appear? *

A clear alert on the member profile A simple indicator with full details inside the profile Both

Please choose one option.

Is there any type of information staff need to notice particularly quickly?

6

Attendance and achievements

Tell us how you currently record attendance, progress, grades or awards.

How do you currently record attendance? *

Which attendance options would you like? *

Present Absent Late Excused Trial session Other

Please choose at least one option.

What other attendance option would you like? *

Include notes beside attendance records? *

Do you need to export attendance records? *

What would you like the achievements area to track? *

What would you like this area to track? *

Briefly explain how you currently record or recognise progress

What should each achievement record include?

Achievement name Date Notes Staff member Next target Other

What other information should be included? *

7

Branding and your current setup

Help us make the app feel like part of your club and understand what you currently use.

What are your main club colours? *

Website or social-media page we can use for visual reference

Which style feels most suitable for your club? *

Briefly describe your club’s branding style *

What do you currently use to manage your club admin? *

Excel Google Sheets Paper records WhatsApp Email Another club platform A mixture of systems Other

Please choose at least one option.

What else do you currently use? *

What currently works well?

What causes the most frustration or wastes the most time? *

8

Priorities and final confirmation

One last step, then we’ll have what we need to begin planning your app.

Which three things matter most in your finished app? *

Choose up to three options.

Finding information quickly Keeping class lists organised Recording attendance Accessing medical and emergency information Tracking consent Recording awards or progress Exporting records Keeping the app simple to use Other

Please choose at least one option.

Please choose no more than three.

What other priority matters most? *

Is there anything you definitely do not want included?

Is there anything else we should understand about the way you currently manage your club?

I confirm that I have not included any real child, parent, medical or emergency-contact information in this form. I understand that the app will initially be built and tested using sample information. I understand that requests outside the features included in the Essential Admin App may require a separate quote. I understand that the build process begins once this form has been submitted and reviewed.

By submitting this form, you confirm that the information provided is accurate. Please see our Privacy Policy and Terms & Conditions .

Let’s set up your club app

About your club

Your contact details

Wording inside your app

Classes, groups and sessions

Member profiles and permissions

Attendance and achievements

Branding and your current setup

Priorities and final confirmation

Thank you — we’ve received your form