About your club

Tell us a little about your club and the main admin problem you want the app to solve.

Club or organisation name *

What type of club or activity do you run? *

Briefly tell us what your club does *

Approximately how many children or members do you currently have? *

What is the main admin problem you want this app to solve? *

For example, staff may not have access to the information they need, registers may be inconsistent or your records may be spread across several systems.

2

Your contact details

These details help us match the form to your order and create the main administrator account.

Your name *

Your role in the club *

Email address used when purchasing *

Email address for your main admin login *

This will become the main administrator account for your app. Please do not enter a password here.

Best contact number

3

Wording inside your app

We’ll adapt the language so the app feels natural for the way your club operates.

What should we call the children or members in your app? *

What wording would you prefer? *

What should we call your organised sessions? *

What wording would you prefer? *

What should we call the people running your sessions? *

What wording would you prefer? *

4

Classes, groups and sessions

Don’t worry if this changes later — you’ll be able to add, edit or remove classes and sessions yourself once your app is live.

Approximately how many current classes, groups or sessions do you have? *

How do you normally name your classes or groups? *

For example: Mini Movers Monday 4pm, Beginners Tuesday or Under 8s Blue Team.

Please list your current classes, groups or sessions *

A simple format is fine: class name — day — time — venue — staff member. Please do not include any children’s names.

5

Member profiles and permissions

Choose the standard information you need the app to organise.

Are there any other non-standard fields you currently track?

We’ll confirm whether additional fields fall within the Team Admin package before building them.

Which permissions or consent details do you need to track? *

Photo or video permission Emergency medical consent Activity participation consent Travel or transport consent Collection permission Terms accepted Other

Please choose at least one option.

How would you like important medical or support information to appear? *

A clear alert on the member profile A simple indicator with full details inside the profile Both

Please choose one option.

Is there any type of information staff need to notice particularly quickly?

6

Name *

Login email *

Role in the club *

Which classes or groups should they have access to? *

Is there anything else we should know about how your team is organised?

7

Staff access and permissions

Tell us what your team should be able to see and do inside the app.

How should class access work? *

Please explain who needs wider access *

Should team members be able to edit child or member details? *

Is there any information that should only be visible to the main admin?

8

Attendance, incidents and payments

Tell us how you want staff to record attendance, incidents and manual payment statuses.

How do you currently record attendance? *

Which attendance options would you like? *

Present Absent Late Excused Trial session Other

Please choose at least one option.

What other attendance option would you like? *

Include notes beside attendance records? *

Do you need to export attendance records? *

Would you like incident and accident recording included? *

What should each incident or accident record include? *

Date and time Child or member Staff member recording it Description of what happened Action taken Whether a parent was notified Follow-up required Other

Please choose at least one option.

What other information should be recorded? *

Would you like to track payment statuses manually inside the app? *

This records whether someone has paid. It does not collect or process payments.

How are payments usually organised? *

Which payment statuses would you like? *

Paid Unpaid Overdue Payment plan Trial Not applicable Other

Please choose at least one option.

What other payment status would you like? *

Who should be able to update payment statuses? *

Will you need existing records imported from a spreadsheet? *

What type of information is currently held in your spreadsheet? *

Please describe the type of information only. Do not paste any real child, parent, medical or contact records here.

9

Achievements, branding and current setup

Tell us how you recognise progress and how you would like the app to look and feel.

What would you like the achievements area to track? *

What would you like this area to track? *

Briefly explain how you currently record or recognise progress

What should each achievement record include?

Achievement name Date Notes Staff member Next target Other

What other information should be included? *

What are your main club colours? *

Website or social-media page we can use for visual reference

Which style feels most suitable for your club? *

Briefly describe your club’s branding style *

What do you currently use to manage your club admin? *

Excel Google Sheets Paper records WhatsApp Email Another club platform A mixture of systems Other

Please choose at least one option.

What else do you currently use? *

What currently works well?

What causes the most frustration or wastes the most time? *

10

Priorities and final confirmation

One last step, then we’ll have what we need to begin planning your app.

Is there anything you definitely do not want included?

Is there anything else we should understand about the way you currently manage your club or team?

I confirm that I have not included any real child, parent, medical or emergency-contact information in this form. I understand that the app will initially be built and tested using sample information. I understand that the Team Admin App includes one main admin login and up to five additional team logins. I understand that requests outside the features included in the Team Admin App may require a separate quote. I understand that the build process begins once this form has been submitted and reviewed.

By submitting this form, you confirm that the information provided is accurate. Please see our Privacy Policy and Terms & Conditions .

Let’s set up your club app

About your club

Your contact details

Wording inside your app

Classes, groups and sessions

Member profiles and permissions

Your team logins

Team member 1

Team member 2

Team member 3

Team member 4

Team member 5

Staff access and permissions

Attendance, incidents and payments

Achievements, branding and current setup

Priorities and final confirmation

Thank you — we’ve received your form